St Michael's Parents & Friends Annual General Meeting
Dear Parents, Guardians and Carers,
St Michael’s Parents and Friends Annual General Meeting Invitation
The St Michael’s School Parents and Friends is an important part of the school. The group generates much needed funds which are used to enhance and beautify the school grounds, to purchase playground equipment, furniture and educational programs.
The P&F group meets monthly to coordinate fundraising activities and social gatherings like the Mothers’ and Fathers’ day stalls, hot cross bun fundraisers and pie drives. There are lots of lots of opportunities to be involved – no matter what your interest is, how much time you have to spare or the skills you can offer. All of our children benefit from our fundraising activities, but we require parental support through initiatives such as this group.
The meetings are quite informal and are a good opportunity to hear about developments within the school. Lia (Principal) or Sharon (Deputy Principal) attend each meeting.
Our Annual General Meeting will be held on Thursday 27th March 2025 at 9:00am in the staffroom. You will be warmly welcomed to join us for a coffee and chat. All roles will be vacated at the AGM and it is vital that passionate people fill them. Please see the attached Nomination Form.
Kind regards,
The Parents and Friends Group
Roles within P&F Committee
President
The President’s position carries a task of trust and responsibility and requires skill and time. The President should exercise authority with tact, be impartial and open to other points of view. The main role of the President is to:
- Be the main representative/spokesperson for the P&F
- Liaise with the Committee members and set the agenda for meetings
- Be the main contact for agenda items
- Open the meetings punctually and ensure the agenda is followed
- Ensure those present at the meeting have the opportunity to discuss each item on the agenda prior to a decision being made
- Make sure, particularly on contentious matters, as many points of view as possible are expressed
- Make sure everyone is given an opportunity to speak and encourage members to speak by addressing questions to them
- Work towards a collaborative approach with other members of school community
- Be mindful of timelines, keep discussions on track and keep meetings moving
- Be mindful of the role of the Education Board and refer any contentious issues the board for discussion
- Liaising with the school principal in relation to any issues or concerns
- Is a core member of the Parents and Friends Association
Vice President
The Vice President plays an important role by assisting the President with P&F responsibilities such as:
- Replace and chair meetings in the absence of president.
- Is a core member of the Parents and Friends Association
Secretary
The Secretary is very important to the efficient operation of the P&F. The Secretary will work with the President and Committee members. Duties and Responsibilities include:
- Taking minutes at P&F and Committee meetings
- Photocopying and distributing minutes to Committee members along with agenda approximately one week prior to the next meeting
- In consultation with the Principal and President providing a summary of the matters discussed at the meeting for display on a parents notice board and/or in the school newsletter
- Dealing with any incoming/outgoing correspondence
- Is a core member of the Parents and Friends Association
Assistant Secretary
The Assistant Secretary plays an important role by assisting the Secretary with P&F responsibilities such as:
- Taking minutes at P&F and Committee meetings
- Photocopying and distributing minutes to Committee members along with agenda approximately one week prior to the next meeting
- In consultation with the Principal and President providing a summary of the matters discussed at the meeting for display on a parents notice board and/or in the school newsletter
- Dealing with any incoming/outgoing correspondence
- Is a core member of the Parents and Friends Association
Treasurer and Assistant Treasurer
The Treasurer carries a task of trust and responsibility. Duties and Responsibilities include:
- Taking charge of monies of the P&F
- Keeping accurate financial records of all receipts and expenditure
- Banking all money regularly
- Reporting monthly on the P&F’s financial position at meetings
- Preparing a financial report for the Annual General Meeting
- Is a core member of the Parents and Friends Association
